Board of Directors Roles

However, wide latitude is given to this board in many areas of operation so that the local needs of the community may be met. For instance, the local league board of directors is entirely responsible for choosing a method for selection of Tournament Teams (or "All Stars").

Annually, the regular membership of each Little League is required to meet and elect the board of directors. Following the election, the board of directors meets to elect its officers from within the newly elected board. The officers required are: president, vice president, secretary, treasurer, player agent, and safety officer (Information officer recommended but not required).

The board may adopt such rules and regulations for the conduct of its meetings and the management of the league as it may deem proper. The board has the power to discipline, suspend or remove any director or officer or committee member of the league, subject to provisions of the local league constitution.

Members of the local league board of directors, particularly the officers, should not be involved as members of other boards when such membership may cause a conflict of interest.

President - Apart from all other considerations, sound leadership, couched in knowledge, experience and common sense, is the greatest requirement and most exemplary qualification of the man or woman selected as president of a Little League.

While efficient organizational and administrative abilities are desirable credentials, the search for good leadership must transcend all other attributes in the adult who gives direction to the Little League movement in the local community. Dedication to the goals and purpose of Little League is inherent in the volunteer aspect of those who serve, but not everyone who serves is gifted with the quality of leadership. Presidents must reflect these qualities if they are to be of benefit to children.

The president has many responsibilities in the administration of the league. Each President is elected by, and is accountable to, the local league board of directors. Duties of a president are described within the limits of the rules and regulations, and within the local league constitution, giving each president the ability to oversee the affairs of all elements of the league.

As the chief administrator, the president selects and appoints managers, coaches, umpires and committees. As such, no person becomes a manager, coach, umpire or committee member without the approval of the president. However, all appointments are subject to final approval by the local league’s board of directors.

Importantly, the president is the officer with whom Little League International maintains contact. The president also represents the league in the District organization.

The president should be the most informed officer of the league. Each president must know the regulations under which Little League operates and in authorizing the annual application for charter, binds all members of the league to faithfully observe the regulations. Little League Baseball International Headquarters reserves the right to require a league to remove any officer who does not carry out the terms of charter application. Serious violation can result in loss of the league’s charter by action of the Charter Committee in Williamsport, Pennsylvania.

Beyond the requirements of league administration, the president should personify the best public image in reflection to the community at large. Each president should take an active role in gaining support and winning friends for the league program.

The president presides at league meetings, and assumes full responsibility for the operation of the local league. The president receives all mail, supplies and other communications from the Little League Headquarters. A president may manage, coach or umpire, provided he/she does not serve on the protest committee, nor serve as tournament team manager or coach.

Vice President - The vice president presides in the absence of the president, works with other officers and committee members, is ex-officio member of all committees, and carries out such duties and assignments as may be delegated by the president. Separate vice presidents may also be selected to oversee individual divisions within the league. If so, one vice president should be selected as the one to preside in the absence of the president. A vice president may manage, coach or umpire, provided they do not serve on the protest committee.

Secretary - The secretary maintains a register of members and directors, records the minutes of meetings, is responsible for sending out notice of meetings, issues membership cards and maintains a record of league’s activities.

Treasurer - The treasurer signs checks co-signed by another officer or director (or as directed by the local league’s constitution), dispenses league funds as approved by the board of directors, reports on the status of league funds, keeps local league books and financial records, prepares budgets, and assumes the responsibility for all local league finances.

Player Agent - The player agent conducts annual tryouts, is in charge of player selection, assists the president in checking birth records and eligibility of players and generally supervises and coordinates the transfer of players to or from the Minor Leagues according to provisions of the regulations of Little League Baseball. Separate player agents may also be selected to oversee individual divisions within the league. The player agent must not manage, coach or umpire in the division over which he/she has authority, unless the local league has received explicit written permission to allow this from Little League International.

Safety Officer - The safety officer coordinates all safety activities including supervision of ASAP (A Safety Awareness Program), ensures safety in player training, ensures safe playing conditions, coordinates reporting and prevention of injuries, solicits suggestions for making conditions safer, and reports suggestions to Little League International through the ASAP system.

Information Officer - The information officer manages the league’s official home page on active.com, manages the online registration process and ensures that league rosters are maintained on the site, assigns administrative rights to league volunteers and teams, ensures that league news and scores are updated on a regular basis, collects, posts and distributes important information on League activities including direct dissemination of fund-raising and sponsor activities to Little League International, district, public, league members and media, serves as primary contact person for Little League and active.com regarding optimizing use of the Internet for league administration and for distributing information to league members and to Little League International, and displays enthusiasm for using the Internet for league administration, for sharing information and for creating a more enjoyable and efficient Little League experience.

League Member
Any adult with an interest in seeing DPLL continue to provide the great services to our area's children may become a member of DPLL. It's simple. Just fill out the appropriate Little League Volunteer application and submit it along with $1.00 to the league within 30 days after the start of our spring season.

Membership enables you to vote in our May elections for Board of Directors. Submit your name to run for a position on our board.   Attend our annual meeting. Discuss and vote for our league constitution. You will help shape the future direction of our league and contribute in policy making decisions.

Your opinion does count. Remember, your application must be submitted within 30 days after the start of our spring season. An adult membership table will be available at registration. Please become active in our league! Thank you!

Umpire
Many times the biggest critics of the umpires� calls are people who do not know the rules and/or do not umpire. Often times it is the managers and coaches who end up being the umpires. Each team is responsible for providing umpires for a certain number of games each season. None of the umpires are paid for the job they do. Umpire clinics are offered for anyone interested in learning how to umpire. Becoming an umpire puts a whole new perspective on the game and offers the best view of the game! An umpire's responsibilities include:

- Attending clinics and reading the rule book
- Attending our first aid training session
- Keeping control of the game
- Monitoring for safety at all times
- Making unbiased judgment calls to the best of his/her ability

We will also need umpires during tournaments after the end of the spring regular season.

All umpires must fill out a volunteer application form (found in the Documents section) so that a background check can be done. These forms must be filled out annually.

Concession Workers
Three people are needed per shift to work in the concession stand when games are played on all the fields. Two people work the cash register and concession window, while the third runs the grill. Each team is responsible for providing concession workers in the concession stand for specific dates. Each parent must work one shift per player. However, there are still times when there are not enough workers and additional people are needed in the concession stand, especially during tournaments. DPLL does allow teen-agers (age 15 and up) to work in the concession stand for community service work or for pay.    These teen-agers must be pre-approved by the league, and then only one may work per shift (must work with two adults).

Concession Opener
Each day before the concession stand opens for business we have an �opener� come in to set up for business. When the concession workers arrive to work their shift, they can immediately begin serving. This is fun and gives you an opportunity to meets lots of people!

Time requirements:        1-1 ½ hours once every other week

Select Monday-Friday afternoons or Saturday mornings

Responsibilities include:
- Filling ice bin
- Preparing condiment table
- Filtering French Fry oil
- Filling crock pot with Nacho Cheese
- Begin cooking Hot Dogs and if possible Hamburgers/French Fries
- Ordering pizzas
- Training new concession workers when they arrive, if necessary

Tryout Helpers
Tryouts are held prior to choosing teams at the beginning of the season. Tryouts require several people in order for them to run smoothly. Helpers with tryouts may be asked to perform any of the following:

- Sign in players before the tryout and give them their number
- Keep players in order by number, and call out their number when it is their turn
- Help players so they know what to do when it is their turn
- Catch and/or throw as part of the tryout

Food Or Registration Helper for Umpire Clinic
Our spring umpire clinic is an all day clinic. We need people who are not attending the clinic to help with various tasks during the clinic:

Register people as they come in at the start of the clinic
Set up the continental breakfast items and coffee for the clinic
Restock the continental breakfast items and coffee during the morning part of the clinic
Cleanup the breakfast items at the end of the morning part of the clinic
Pick up the lunch items for the clinic
Set up and serve the lunch items
Cleanup after lunch is over